Meeting Spaces | How to Design a Comfortable and Effective Workspace



                  Evolving and objective views


Compared with the older generation, the current company employees' understanding and views

on work have changed a lot. Under the conditions of today's company operation mode and job

opportunities, people's views on office space design have also changed a lot.


The emergence of the epidemic has brought about a huge change in the way we work, and home

office and telecommuting have gradually formed a new trend. However, for traditional enterprises,

on-site office is the way for people to exert their highest efficiency, and comfortable and effective

office space is still the necessary hardware for nearly 90% of enterprises.





In response to the needs of different positions and groups of people, there are many factors that

need to be considered in the design of office space, not only the public space that encourages

employees to interact and communicate, but also the solitary space that is quiet and easy to think




                  "All-in-one" meeting space


Just ask: Which company can get less meeting space? Moreover, one or two conference rooms seem

unable to meet contemporary office needs. Innovative discussions, business meetings and even

leisure activities are inseparable from this place. The conference room is the basic facility in the office

space, which has a great impact on our work efficiency and space experience: lighting, temperature,

noise, height of tables and chairs are all decisive element.





With the increasingly diversified office forms, our requirements for conference rooms are no longer

single, and more functions will surely become its attributes:


flexible new

independent & open

sense of quality


Whether it is an informal impromptu meeting, a formal client meeting, a remote video conference

with branch colleagues or a short group meeting, these moments take place in the meeting space,

the atmosphere of which depends on the interior design and office furniture These factors have a

great influence on improving the efficiency and quality of meetings.



                  Discussion on the four functions of meeting space

                  01/meeting space


The conference room is the carrier of information exchange, where a lot of information is output and

input. However, meetings can also be classified as formal or casual according to their nature and

content. How to distinguish between the two? It can be achieved simply by changing the arrangement

of tables and chairs.





A square table with chairs placed strictly on a level, this combination will appear in certain important

meetings. However, a round table allows everyone to focus on one table, which allows for some

discussions or decision meetings.


Through previous cases, we can see that larger companies have various types of meeting rooms: such

as training rooms, multimedia presentation halls, roadshow areas, and regular meeting rooms. If it is

an informal short meeting, it is naturally unnecessary to use a large meeting room to avoid waste of

resources; usually, there are flexible partitions in the large training room to realize the opening and

closing of the space, so as to truly make the best use of the room.



02/Transition space


The transitional space connects different functional areas in the front and back, and serves as a link

between the past and the future. It is usually an open and flexible space, such as a collection of

multiple functions such as an open area, a shared area, and a tea break area. People can easily and

freely socialize here and enjoy the relaxed atmosphere of discussions, such as communication and

exchanges between meetings, and it is also the best choice for roadshows. Because it has a strong

leisure attribute, employees will not stay here for a long time, so long bar counters, high stools, and

leisure sofas are very suitable here.





03/Forum space


Forum space is a venue for presentations and discussions. Clear table and chair arrangements play

a large role in defining the overall space, emphasizing the placement of speakers, the arrangement

of equipment (projectors and screens), etc. Ensuring unobstructed views of all spectators, the use

of sound and lighting facilities, and hardware design to support remote video conferencing are all

necessary elements. The choice of furniture in these meeting spaces depends on the company's

requirements for style and performance. However, a combination of multiple possibilities should be

selected so that the most suitable combination can be adjusted when required.




04/Square space


Offices are like cities, and a square becomes the liveliest place in the urban scene—a place dominated

by people and their activities. It is very open and free, and it is generally arranged in places where

different spaces interact, that is, places where many people pass by at the same time. Therefore,

these spaces must be large enough to withstand the flow of people, but also to support different forms

of activities. The square space is designed to promote mutual communication between colleagues in

different departments. Various work processes can take place here. This is the place where information

flows and has the greatest attraction for employees. Arranging smaller tables, comfy chairs and less

foot space here can better facilitate the exchange of ideas between employees.




Of course, knowing the DNA that belongs to the style of the company is an important step when

designing an office space. To achieve the goal, the designer should communicate with the employees

of the company, observe their work activities for a long time, and actively investigate and inquire.

These methods can bring decisive inspiration to the design and ensure the efficiency and comfort of

the office space. If this can be done, then it is a good start for the design of office space.